The department of Business Administration offers a four year equivalent course leading to the degree of Bachelor of Business Administration (BBA). The goal of the Business Administration programme is to enable graduates apply sound business principles with Christian values. This includes being able to combine knowledge, skills and experiences to recognize opportunities or problems, identify alternative solutions, make choices and implement decisions. The BBA program is flexible, broadly based and tailored to meet the current needs of the ‘real world’.
The curriculum is designed to help students prepare themselves for service in the broad field of business, as either creative employees or entrepreneurs, and hence develop graduates who can first and foremost create jobs for themselves and others by starting and operating new business and / or growing, changing or expanding existing ones. The development of entrepreneurial skills and development of small scale and medium scale business enterprises are thus given special attention.
To support this objective, this programme provides broad training in the areas of entrepreneurship accounting, information technology, economics, finance, human resources management and marketing. Special attention has been given to integrating information technology into our curriculum so that the students acquire practical skills and use computers as tools for effective management.
The department of Business Administration has established close relationships with private and public sectors in the development and implementation of the curriculum. This is to ensure that our curriculum produces graduates who meet the needs and solve problems in these sectors. The programme also provides business consultancy and training to the community through short-term courses.
In the first two years, all students take core and Common Courses. By the beginning of the third year the students are required to select a concentration option. During the third and fourth years, students take courses in their options and additional required core and electives to constitute majors in: Accounting and Finance, Management Information Science, Human Resources Management, Marketing and Entrepreneurship. Specialized diversification can be achieved by combining a major with a minor in Business Administration.
To achieve programme objectives, the department of Business Administration strives to attract quality students, to recruit and retain qualified and experienced faculty and staff, to provide relevant and objective academic programmes, and to create an attractive academic atmosphere in a friendly Christian setting. The programme is designed to meet the challenges and needs of students who are preparing to become truly effective in the local, regional and global markets – the real world, and also structured to provide a wide scope of knowledge in the broad professional areas while allowing for specialized training, especially when a second area of concentration is taken to constitute a minor in Business Administration.
In addition to meeting the minimum university entrance requirements of a mean grade (C+) C plus, applicants must have obtained at least a grade C pass in KCSE in Mathematics and English or equivalent qualification, in order to be allowed to pursue the Bachelor of Business Administration degree.
Students Assessment Policy
Continuous Assessment Tests (CATs) are taken as tests, quizzes, reports or assignments during the semester. At least two evaluations are made for each course. CATs carry 30-40% of the total grade.
Comprehensive end-of-semester examinations are taken at the end of each semester. These carry 60-70% of the total grade.
Practical examinations may be taken during or at the end of the semester. They may be counted as part of continuous assessment or end of semester examination depending on the nature of the course.
Students who are not able to take regular scheduled examinations due to unavoidable circumstances acceptable to the faculty board and senate may take special examinations. These examinations are taken on a schedule determined by the faculty board and carry full weight just as the semester examinations.
It is the duty of a student to ensure that assignments are submitted according to the given deadlines and to present himself/herself for the scheduled examinations. Class attendance is mandatory for all full time and part time students. For whatever reason, no student will be allowed to sit for a semester’s exams unless he/she has attended at least 75% of all the scheduled semester’s lecturers.
Failure to take any examination is regarded as a failure in that examination. Every course listed on the schedule becomes a required course and is examinable.
Each student is required to carry out a research or investigative study in a special area of interest. He/she is required to write a report or research paper. A pass grade in research project is required for graduation.
Each student is required to attend seminars, paper presentations, professional meetings and other scholarly activities in or outside the university. Students are required to present seminar papers from original research work or special study.
Students are required to undertake internship / field attachment or practical experience before graduation. This generally involves professional practical work experience in organization, approved by the department of Business Administration (in private business, industry or public agency). In some cases, practical experience may involve carrying out an assigned practical activity in a selected area of study. Internship takes approximately eight weeks and is taken during vacations in one or more sessions.
Students who do not exhibit steady progress receives academic caution as follows:
Academic alert: Given to a student whose GPA drops as follows:
- Semester GPA drops below cumulative level.
- Semester GPA drops in two consecutive semesters while the cumulative GPA is below 3.00.
Academic Warning: Given to a student whose GPA drops as follows:
- Cumulative GPA is below 2.00 in the first year.
- Semester GPA drops below 2.00 in any year.
Evaluation of Teaching
At the end of each semester, appraisal of classroom instruction is done by students for all courses they are taking. For each course, appraisal forms are used to evaluate:
- Course preparation and presentation
- Conduct of continuous assessment
- Teaching methodology
Availability of the lecturer in terms of:
- Class attendance
- Consultation with students.
The department of Business Administration uses the Grade Point Average (GPA) or Quality Credit Average (QCA) system. The system uses a four-point scale (1-4).
Each course is assessed based on the Continuous Assessment Tests (30-40%) and the End-of-semester examinations (60-70%) and given a letter grade of A to E. the letter grade E denotes a failure grade. The grades (including pluses) from an eight-step grade-point scale is shown below:
A = 4.0 B+ = 3.5 B = 3.0 C+ = 2.5
C = 2.0 D+ = 1.5 D = 1.0 E = 0.0
A course withdrawn in the four to eight weeks period is recorded as W whereas an incomplete course is recorded as I. Both have no credit points.
The grade points for each course are multiplied with the course credit hours to obtain the credit points of the course. The grade points for a repeated course are computed as the average of the points obtained in all the attempts. Whenever the average is not exactly equal to a number in the grade scales, it is rounded to the nearest upper scale grade.
The sum of credit points for the semester is obtained from all the semester courses. The semester GPA is computed as the sum of credit points for the semester averaged divided by the sum of credit hours for the semester. The cumulative GPA is computed as the sum of all credit points averaged divided by the sum of all credits covered. It reflects the average for all the semester GPAs.
The semester and cumulative GPAs are rounded to the nearest second decimal place. The final cumulative GPA is rounded to the nearest upper second decimal point.
Grades attained in all courses (including failure grades) are used in the computation of the GPA. All examination grades are entered in the official student’s records and transcripts.
Examination Regulations, Disciplinary Action and Mode of Appeal
University examinations are taken at the end of each semester. These are the final examinations for each course. All core courses in the programme are moderated by external examiners. The registrar prepares a schedule for examinations. The following guidelines apply to the end-of-semester examinations.
Setting the Examinations
Setting examinations is a joint responsibility of the lecturer or Course instructor, the head of department, the departmental board of examiners (DBE) and the faculty board. The DBE consists of all the academic staff in the department.
The course instructor and / or the DBE draft the questions and prepare a marking scheme. The head of department collects hand-written draft examinations for all courses taught in the department. Draft papers are moderated by the DBE. Departments may choose to form small committees within areas of expertise to moderate the examinations. However, the final responsibility rests with the DBE.
The head of department supervises typing of the moderated examinations and marking schemes. Examinations are passed to the external examiners where applicable. External examiners moderate draft papers in consultation with the head of department and return them to the department. If many adjustments have been made on the original draft, it may be rewritten but the original copy is retained. The marking scheme is also adjusted accordingly.
The examination papers and marking schemes are handed to the registrar’s office at least four weeks before the beginning of semester examinations.
Preparation of Examination Papers
The registrar supervises typing of examination papers in the official format for end-of-semester examinations.
The examiner reviews the typed examination paper to ensure that the information is accurate, the paper conforms to the official format and that it is clearly legible. In the absence of the examiner, the paper may be reviewed by the HOD or the departmental examinations co-ordinator.
The registrar supervises printing, collation and sealing of the examinations and ensures that there is adequate number of papers according to the official registration list for each course, and takes custody of the examinations until the scheduled dates.
Administration of Examinations
The registrar ensures examination papers, rooms and the required examination materials are available.
The dean and head of department ensure that the invigilators are available for examinations. Only members of the academic staff conduct invigilation. As much as possible, examining lecturers should invigilate their examinations.
Invigilators pick examination papers from the registrar at least 30 minutes before the beginning of each examination. They prepare the sitting arrangements and ensure the rooms are ready for the examination.
Invigilators supervise entry and exit of students and control any movement within the room. They control the beginning and end of the examination. During the examination, students are not allowed to have any direct form of communication among themselves. Each student is required to ensure honesty and calm in the examination room.
Examinations are written on official prescribed answer books only. No other writing material is allowed in the examination room. No hand-written or printed material is allowed other than that specified on the examination paper itself. Similarly, no equipment, gadgets or tools are allowed other than those specified by the examiner.
At the end of the examination, every candidate signs up on the list of candidates. Answer books and the lists of candidates are handed over to the registrar. A copy of each examination paper, and any reports are passed to the registrar.
Reporting Examination Irregularities
Under normal circumstances, it is expected that there will be no examination irregularity. If however, it occurs the following procedure will be followed:
- The invigilator who observes the irregularity alerts another invigilator. The chief invigilator for the session confirms the incident.
- The invigilators collect specimens, and the materials used in the irregularity are confiscated. Failing to release specimens is taken as a serious offence, on the part of a candidate.
- The student is required to make a written statement immediately at the end of the examination. Failing to write a statement aggravates the case and is considered a serious offence.
- The invigilators prepare a written report and forward it to the registrar together with the student’s scripts and any specimens.
- The registrar summons the student and informs him / her of the impending case.
- The registrar constitutes an investigation committee. The committee interviews the student and reports to the academic committee.
- The academic committee recommends action to be taken and presents it to the senate. The senate makes a ruling. The registrar informs the student of the ruling in writing.
Irregularity in Examinations
An examination is supposed to reflect one’s individual work in answering the examination questions. Examination irregularities may be considered as any activities that deny the individual from taking the examination rightfully and honestly. Dishonesty in examinations is a criminal activity equivalent to stealing. It may be expressed in various ways before, during or after the examination. Common forms of irregularity include the following:
- Getting illegal assistance from others in the examination.
- Giving illegal assistance to others in the examination
- Making illegal communication with others in the examination
- Carrying illegal materials into the examination room
- Making illegal reference to written materials or equipment during the examination
- Creating disturbance to others in the examination room
- Failing to obey examination rules and instructions
Any form of examination irregularity is treated as a serious academic offence. A student who is found guilty of an examination irregularity will have his / her examination disqualified and he / she will receive a failure grade for that course. He / she will at the same time receive a warning. There is only one warning with respect to examination irregularities. A student who is guilty of an examination irregularity for the second time will be discontinued forth with.
Standing Examination Regulations
- Every student must have an Examination Card and the Student ID during the exam.
- It is the responsibility of candidates to present themselves for examinations according to the timetable.
- Candidates should be in the examination room at least 15 minutes before the scheduled time. Those who arrive more than 30 minutes after the examination has started will not be allowed to sit for it.
- No written materials (published or otherwise) are allowed into the examination room other than those specified in the examination paper. NB: Mobile phones are not allowed in the examination room.
- All answers are written on the official prescribed answer books only.
- As candidates enter or leave the room, they should observe calmness and silence to ensure no disturbance to others.
- Candidates are not allowed to move about or make any noise when the examination is in progress.
- No communication is allowed between candidates in the examination room; in writing, verbal or through signs. If in doubt or need for clarification on anything, candidates should consult the invigilator.
- At the end of the examination, each candidate should hand in the answer book and sign the nominal roll.
- Honesty is expected at all time. Remember cheating is a very serious offence.
- Visiting the wash rooms is not allowed during the examination time.
- Obey the instructions of invigilators at all times.
Students who feels unsatisfied with any academic decision concerning him / her may appeal against the decision. An academic appeal against any examination results must be filed within one academic year from the time the paper was taken and before the answer scripts have been destroyed. All academic appeals are channeled through the registrar to the deputy vice chancellor (academic affairs). The deputy vice chancellor constitutes the academic appeals committee. The academic appeals committee advises the senate. The decision of the university senate is final.
Moderation of Examination Papers and Role of Internal and External Examiners
Marking and Grading of Examinations
- Heads of departments examiners pick answer books and the lists of candidates from the registrar. The scripts are distributed to the various examiners or course instructors for marking.
- Grades are entered in the official grade record sheets. Scripts together with the grade record sheets are returned to the head of department. Where applicable, scripts are forwarded to external examiners.
- External examiners mark and return scripts to the head of department. They also submit a written report to the department with copies to the dean and the registrar.
- The departmental board of examiners moderates the marking of each paper and allocates the letter grades. This process includes the external examiner where possible. Individual departments determine grades only for courses taught and examined in the department.
- The DBE reviews all the papers for courses taught in the department. The grades and recommendations of the boards are forwarded to the dean of faculty. Copies are sent to all other relevant departments.
Approval by the Faculty Board of Examiners
The department collects results for all the courses based in the department, determine grades and compute the semester and cumulative GPAs for the students registered in the programme. Departmental board of examiners review overall performance of individual students, and makes recommendations to the faculty board of examiners (FBE). The faculty board of examiners includes all examiners for courses taken by students in the programme.
The faculty board of examiners discusses the grades for all courses and all students registered in the academic programmes in the faculty. The board includes course instructors from the faculty. The FBE reviews and approves the recommendations of the department with regard to individual student performance. If it finds it appropriate, the FBE may adjust grades allocated in any course taught and examined in the faculty. The board also reviews performance of the various courses and general aspects of the semester examinations.
Recommendations of the faculty board of examiners are filed with the registrar for presentation to the senate and updating of individual student records. The dean of faculty releases provisional results.
Recommendations of the faculty board of examiners are presented to the senate. At this stage only names of candidates as well as their summary grades are presented.
The senate discusses and approves the results. The official results are released by the registrar.
External examiners are scholars or professionals who are well versed and experienced in the subject areas and university procedures. They are used to provide external reviews and to assist in quality assurance.
A student may graduate after completing all the general and specific requirements of the academic programme. To be considered for graduation, a student must meet the following requirements:
- Complete the minimum residence requirement.
- Complete all the core courses.
- Repeat and pass all failed (E grades) core courses.
- Have the minimum of 145 credits at the end of the programme.
- Obtain a cumulative GPA of 2.00 or higher at the end of the programme.
- Have no pending disciplinary case.
A candidate who is preparing to graduate should give notice of intention by applying to the registrar through the programme department and faculty. This notice should be given at the time of registration for the intended final semester of study.
Students who have applied to graduate should seek clearance of all liabilities in the university during the final semester of study. A student who has satisfied all the academic requirements but has not been cleared of liabilities may be eligible to participate in the graduation ceremony but will not receive examination results, transcripts or the certificate. In addition, the university will not forward his transcripts or recommendations to third parties.
Classification of Degrees
Those who qualify for graduation receive degree certificates for their academic achievement. The degrees are classified for honours under the categories listed below, depending on the cumulative GPA at the end of the programme.
- First Class Honours: GPA of 3.75 - 4.00
- Second Class Honours (Upper Division): GPA of 3.25 - 3.74
- Second Class Honours (Lower Division): GPA of 2.75 - 3.24
- Pass: GPA of 2.00 - 2.74
Not withstanding the above guidelines, any student who has been convicted of an academic offence or a serious non-academic offence may not be awarded First Class Honours of Kenya Methodist University. The university reserves the right to withdraw or deny honours to candidate for any reasons that are deemed contrary to the university’s mission and philosophy.
EVALUATION OF ACADEMIC STAFF
Apart from the evaluation of teaching done through the instrument described in 2.1.3 above, academic staff are appraised annually at program, departmental and faculty levels. The objective of this appraisal is to help faculty members to appreciate their weaknesses and strengths to facilitate improved performance over time. The appraisal also aims at identifying training needs and other resources necessary to increase productivity in academic staff.
The main instruments used include:
- Students appraisal questionnaires.
- Staff performance appraisal questionnaires
- Seminars and workshops
- Evaluation papers and publications